The purpose of these requirements is to:
- provide guidance on achieving a consistent and structured approach to determining personnel security controls in agency facilities
- strengthen processes for the screening and evaluation of employees during the course of their employment
- strengthen processes for reporting changes in circumstances
- establish consistent terminology for personnel security across the New Zealand government
- give agencies and employees a better understanding of the security clearance vetting and management processes.
The audience for these requirements is:
- New Zealand government security management staff and national security clearance holders
- contractors to the New Zealand government providing protective security advice and services
- any other body or person responsible for the security of New Zealand government people, information or assets.
These requirements cover:
- awareness of the relevance for security of changes in personal circumstances
- personnel security risk review
- developing a security culture
1.4 Compliance requirements
A control with a ‘must’ or ‘must not’ compliance requirement indicates that use of the control is mandatory. These are the baseline controls unless the control is demonstrably not relevant to the respective agency and can be clearly demonstrated to the agency head or accreditation authority.
A control with a ‘should’ or ‘should not’ requirement indicates that use of the control is considered good and recommended practice. Valid reasons for not implementing a control could exist, including;
- a control is not relevant because the risk does not exist,
- or a process or control(s) of equal strength has been substituted.
Agencies must recognise that not using a control without due consideration may increase residual risk for the agency. This residual risk needs to be agreed and acknowledged by the agency head. In particular an agency should pose the following questions:
- Is the agency willing to accept additional risk?
- Have any implications for All of Government security been considered?
- If so, what is the justification?
A formal auditable record of this consideration and decision is required as part of the governance and assurance processes within an agency.
The PSR provides agencies with mandatory and best practice security measures.
The controls detailed above describe if and when agencies need to consider specific security measures to comply with the mandatory requirements.